Bylaws

NAME:

The name of the club shall be "Southern California Home Shop Machinists".

PURPOSE:

To provide a public forum where people interested in any aspect of metalworking can meet to:

  • Admire each other's work
  • Exchange ideas, information, techniques and sources of tools/supplies
  • Engage in cooperative projects
  • Socialize and network with a group of people who understand our hobby

MEMBERSHIP:

Anyone with a sincere interest in some aspect of metalworking and a willingness to share his knowledge is welcome to join.  Membership shall not be restricted on the basis of race, creed, color, ancestry, national origin, religion, gender, marital status, sexual preference, age, disability or association.

In order to vote on club issues, a member must be classified as an active member.  An active member is anyone who has attended at least three meetings in the past six months or one whose contribution to the membership is valued to the extent that they have been voted into Permanent-Active status by the membership.

Active membership can expire with six months inactivity, or may be denied or revoked by a vote of active members.  Permanent-Active status may only be denied or revoked by a vote of active members.

MEETINGS:

Regular club meetings are held monthly at a time and date agreed by the membership.

Meetings are informal except for club business.  Club business shall be conducted following Roberts Rules of Order.

Special meetings may be called by the president when required.  In the case of the president being unavailable for this duty, another of the officers may call a special meeting.  Special meetings must be announced to the active membership at least 2 weeks in advance.  Such announcement may be in person at a regular or a special meeting, or by e-mail.

The president is required to call a special meeting after being presented with a petition signed by twenty-five percent (25%) or more of the active members.  Other special meetings may be called at the discretion of the president.

DUES:

Dues will be determined by the officers and approved by the active members.  Should funds be required for some special event, they will be collected on a voluntary basis for that event.

OFFICERS AND DUTIES:

The officers of the club shall be selected from among the active members by a vote of the active members.  The officers shall be:

  • (1) president
  • (1) vice-president
  • (1) treasurer
  • (1) secretary

The term of office for all officers shall be one year.

President Act as moderator during club meetings, appoint committees as needed, and serve as club liaison with external organizations.  Maintain the club bylaws, making such changes as are authorized by a vote of the members.  In addition, the president shall appoint a Webmaster, who has responsibility for maintaining the club web page.

Vice-President Assume the duties of the president in his absence.  Assist the president in planning and arranging for meeting presentations.

Secretary Publish a monthly email newsletter including a summary of the previous meeting and any material submitted by the membership for general distribution.  Maintain the club mailing list.

Treasurer Manage and report on any monetary activities for the club when they occur.  Maintain the list of members qualified to vote on club issues.

An officer may be recalled by a vote of the members at a regular or a special meeting.  A recall shall be initiated by a petition signed by twenty-five percent (25%) or more of the active members.

A replacement from among the active members shall be appointed by the remaining officers to fill any vacancy created by a recall or by the resignation of an officer.  An appointee's term of office shall be for the unexpired portion of the replaced officer's term only.

The election or recall of officers shall be announced to the active membership at least 2 weeks in advance.  Such announcement may be in person at a regular or a special meeting, or by e-mail.

ELECTION OF OFFICERS:

At each January meeting, the President shall appoint a nominating committee who will compile a ballot of candidates to be submitted at the February meeting.  Voting will take place for all four club offices at the February meeting.

Newly elected officers will assume their offices at the March meeting.

VOTING:

Only active members are eligible to vote on matters of club business.  Voting on matters of club business and election of officers requires a quorum of active members present.

A quorum of active members is the number of active members attending a meeting, or the number of members responding to an e-mail ballot.  Proxy or absentee voting is not allowed.

Such votes are decided by a simple majority.  In the event of a tie vote for an elected officer, the president may resolve the tie by flipping a coin, or by calling for another vote by the members.

Matters limiting the rights of members or to suspend or to modify adopted By-Laws require 2/3 majority Vote.